5 Forgotten VoIP Tools

voip toolsVoIP gives us so many features and benefits that it is easy to forget some and miss out. VoIP News reminded us of five great features that are too often forgotten.

1. Calling is not limited to the desk phone

Unlike in the past, making calls no longer means sitting at a desk with a telephone in your hand. VoIP allows users to call with soft phones on any kind of device – computers, mobile phones, tablets, etc. For example, gloCOM is a business soft phone for desktop or mobile.

2. Voicemail is flexible

Similar to calling, voicemail is no longer bound to a desk phone. With VoIP, you can access voicemail from any device or even via email. Whether as an audio file or a transcript, your voicemail could be delivered to your inbox along with all your other messages.

3. Transferring is easy

Transferring calls within a VoIP system is as easy as the click of a button. Ever called one number only to be given another number to write down, verify, and then hang up and call? VoIP makes transfers to other branches, remote locations, or even mobile phones possible.

4. Surveillance and security can be incorporated

VoIP and Unified Communications can even incorporate your office security system. Rather this means checking your surveillance cameras right from your soft phone or opening a locked entrance for a visitor, VoIP has you covered.

5. Fax can be VoIP too

Finally, users too often forget that VoIP can include more than just calling. Fax over VoIP (FoIP) functions much like calling and gives you all the same benefits. Fax to email eliminates the need for a fax machine altogether.

If you’d like these features, check out gloCOM, our business soft phone that offers many of these and more!

4 Reasons Employees are More Productive with VoIP

voip productivityAmong the many benefits of VoIP for business is increased productivity. Below are just a few ways that your employees can be more productive with VoIP.

1. Unified communications

VoIP is the first step to unified communications, which streamlines user activities for improved more productivity. Applications like gloCOM bring everything together in one simple interface so users can communicate quickly and efficiently.

2. Better call routing

Another benefit of VoIP is the ability to route calls efficiently for less wasted time. Callers can be automatically routed to the right person, bypassing transfers and holds that use valuable time. Employees that are working on something else can avoid interruption.

3. Lower costs

The fact that VoIP is less expensive than legacy encourages users to make more calls, even long-distance. If employees can just pick up the phone rather than writing out an email or waiting for a schedule meeting, they will get work done more more quickly.

4. Less stress

As a result of all of the above, VoIP users are less stressed. As any supervisor knows, happy employees are productive employees. A less stressful work environment allows for maximum collaboration and productivity.

If you want more productivity in your company, contact us today!

5 Implications of Decentralization with Hosted VoIP

hosted voipContinuing our previous post on 5 Ways Hosted VoIP Supports Decentralization, today we discuss some of the implications of decentralizing your business with hosted VoIP.

1. You will need to outsource your telephony.

The first step in decentralizing with Hosted VoIP is accepting that you will need to outsource your telephony system. If you are hesitant to make this decision, consider how much progress VoIP has made and how popular it has become. VoIP is quickly surpassing legacy and is certainly a stable solution that is here to stay.

2. You will need to use the cloud.

Similar to the first, the second step is deciding to trust the cloud. There is no way around using the cloud for successful decentralization. Like VoIP, the cloud has become a prevalent solution that can be trusted. You will find that the cloud can serve your business even beyond basic telephony needs in the form of unified communications.

3. You will use SIP Trunking.

Yet another modern technology, SIP Trunking has many advantages over legacy trunking. Much like the cloud, you may be surprised to find what else SIP trunking can do for you. The use of these technologies will open the door to unified communications and collaboration in more ways than you anticipated.

4. Your office will change.

With all of these technological advancements, it is no surprise that the office itself is changing and transforming. While one large, central office was the norm for years, hosted VoIP and decentralization allows for many smaller remote locations of even home workers. Consider the advantages this can afford to your employees and customers.

5. Your business will change too.

Finally, hosted VoIP and decentralization will cause your business to change and progress. Whether this means expanding to a few new geographic markets or becoming an entirely virtual company, hosted VoIP is bound to lead to growth for your company.

Ready to get started? Contact us today!

5 Steps to VoIP

voipVoIP is quickly replacing premise telephony. Now is the time to take the leap and migrate to VoIP. While it may seem a daunting task, a little planning and preparation make it plausible. Ziff Davis wrote Five Key Success Factors to help you get started on the road to VoIP. We summarize those steps below.

1. The first step towards VoIP is considering each involved party: the executives or owners, the employees, and the IT team

The first will want to be assured that VoIP will be worth the cost and stress of migrating. Study up on the benefits of VoIP so you can win their support. Employees will be the primary users of the system. Think about their daily communicating habits and how VoIP can benefit them. Finally, consider your company’s IT team and what type of system it can support. Some deployment models call for more IT support than others. Which brings us to the next step…

2. Choose a deployment model: Premise, Cloud, or Hybrid

Premise VoIP is the most similar to legacy and thus a less radical transition. However it is also more expensive and requires more maintenance and support. We talked about the benefits of Cloud or Hosted VoIP in our previous post. It is a less costly and less involved option. Finally, Hybrid is just what it sound like – a combination of the previous two. This may be ideal for a company that is not ready to part with their premise hardware, but wants to add some VoIP capabilities.

3. Choose a VoIP Provider

Once you know what kind of VoIP solution your company wants, it is time to find a provider. Today’s market allows you to shop around, so take your time and find a provider that fits your needs.

4. Prepare for implementation

The implementation period can be stressful and long, so make sure your company is prepared beforehand. Work with your provider to establish a clear plan with deadlines, contacts, and sufficient testing. Do not accept that implementation is complete until the service is functioning as you expected. Make sure all of the users know how to use the system as well.

5. Prepare for journey

Finally, the last step is to adopt an open-mind and prepare yourself for the inevitable bumps in the road. In the scheme of things VoIP is still a relatively new technology; and more importantly, it is ever-changing. Remember that the changes and risk mean new features and capabilities. These will be not only beneficial to your company, but vital to keeping up with the market.

Are you ready to start? Contact us today!

5 Benefits of Hosted VoIP

voipAn increasing number of telecoms are choosing Hosted over On-Premise VoIP because of the undeniable benefits to business. While on-site and hybrid deployments have their place, VoIP-News points out that hosted has a lot to offer to small and medium telecoms that could benefit from the following:

  1. Hosted VoIP Saves You Money – Aside from a lower monthly cost, the provider will take care of updates and maintenance so you will not have those extra costs or a need for additional IT staff.

  2. Hosted VoIP Lets You Grow – The flexibility of a hosted solution will let your business grow bit-by-bit as needed without radical changes or hefty costs.

  3. Hosted VoIP Gives You Peace of Mind – The responsibility for continuity lies with the provider. Disaster recovery will be easier thanks to the cloud.

  4. Hosted VoIP Frees Up Your Time – In addition to peace of mind and lower costs, the provider assuming responsibility means more time for you.

  5. Hosted VoIP Fits Your Business – A very flexible solution, hosted VoIP will work for you regardless of location, size, number of offices, etc.

Bicom Systems has a Hosted VoIP solution for your telecom with the above benefits and more – contact us today to learn more!